DUTIES AND RESPONSIBILITIES: The Assistant Production and Operations Manager is responsible to assist the Production and Operations Manager for all technical and operational aspects of presented performances, rental performances and events, educational and special events, as assigned, and, when the Production and Operations Manager is absent from the facilities serve as the Production and Operations Manager. Duties include the operational care and maintenance of the Mainstage Theater, the Studio Theater, and the Outdoor Theater of the BlackRock Center for the Arts. In addition, this includes oversight that all building facility needs are met working through the Montgomery County services group. This position requires skilled work, coordination, and cooperation with both professional and non-professional workers.
- Technical Ensure that all technical aspects (lighting, audio, video, etc.) of performances/space rentals/special events are supported and executed properly in a timely manner.
- Help plan and implement departmental operations and capital projects budget as required.
- Help coordinate lighting and sound for performances/space rentals/special events, as necessary
- Help oversee the training and adjudication of the permanent Part-Time Technical Associate.
- Help recruit, train and lead over-hire crew as necessary, ensuring adequate staffing
- Determine proper skill set and competencies
- Allocate crew scheduling hours and dissemination of information to crew members
- Ensure OSHA compliance and safety
- Prepare venue(s) for performances/space rentals/special events
- Set up equipment, lights, sound, etc
- Test all equipment
- Handle any technical details during the performances/space rentals/special events and serve as main problem-solver
- Serve as primary contact for vendors used to maintain instruments and equipment (i.e., piano tuners, equipment repairs, etc.)
- Help oversee the successful delivery of 3 sessions of musical theater Summer Camps, providing services as Production and Operations Manager
- Work with contracted instructor for each production to ensure that each total production stays within financial, time, labor, and physical availability and constraints
- Coordinate set design, lighting, sound, and set construction
- o Implement or create any lighting plots or lighting needs for musical, theatrical, dance, and other events and classes (hanging, circuiting, focusing, gelling, etc.). Help manage technical production aspects for special events (i.e., Gala, Education Recitals, Open House, New Year’s Eve, and other one-time events)
- Help maintain inventory and purchase expendable materials (i.e, tape, lighting color, lamps, etc.), as well as capital equipment associated with responsibilities to insure 100% readiness of all facilities.
· Help maintain Rep Light Plots in the Mainstage and Studio Theaters.
· In conjunction with the Production and Operations Manager, make timely Advance Calls to performers, managers or individuals who use the facility in order to advise them and determine their technical needs.
o Document all Advance Calls on the Advance Expense Evaluation Form; file Advance Expense Evaluation Form in the appropriate show folders; distribute Advance Expense Evaluation Form to all involved parties.
· Help arrange the rental/purchase, delivery, return, and payment of any approved additional equipment rental needs (e.g. audio-video, backline sound equipment, supplemental lighting equipment) and perishable purchases (e.g. color media, specialty tapes and discs).
- · Help oversee and maintain technical areas of the operations including Scene Shop and Stage Storage. Help work with Art League of Germantown representative on art gallery exhibits to ensure all technical needs of visual artists are executed properly
- In conjunction with the Rentals Manager, insure company event and space calendar is accurate and up-to-date for performances, rentals and other special events.
· Assist Rentals Manager, Box Office/Volunteer Supervisor, Gallery Director, and House Manager in the planning and implementation of all aspects of the operations as needed.
- Building Operations, Safety and Facilities Maintenance Perform basic physical maintenance on facility (changing light bulbs, minor painting, and carpentry, etc).
- Serve as secondary liaison with Montgomery County Operations and Security for facility building maintenance and for Montgomery County events held in the building.
- Help ensure that building and all spaces are secured after each performance or event, working with other staff, as necessary.
- Work with security consultants to assess, implement and install building security upgrades
- Information Technologies and Telecommunications Help ensure that facility, telephone systems, office equipment, and other office technologies are maintained and working properly.
- Update, maintain and/or service equipment working with outside vendors, as needed
- Facilitate training needs of Center staff.
- Other responsibilities Serve as engaged and involved team member, supportive of the varied experiences and perspectives of internal and external customers.
- Support and actively build an office culture dedicated to superior customer service that exceeds member expectations.
- Assume other responsibilities as assigned.
- Physical requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Sit, stand, walk and work at a computer, relative to an office environment
- Ability to work a flexible work schedule, including weekends and evenings, as required
- Ability to lift up to 75 lbs; occasionally up to 150 lbs
- Exposure to high voltages
- Ability to climb and work at heights for extended periods of time
- Some local travel required
- Education, Experience, knowledge, and skill requirements: Experience in stage production with knowledge and ability to operate stage lighting and sound reinforcement equipment
- Ability to operate basic hand and power tools common in construction industry safely and efficiently
- Ability to operate specialty tools, such as sound mixers and processors, lighting controls and their systems
- Knowledge of building systems and operating principles
- Detail oriented with exceptional organizational and time management skills
- Demonstrated ability to use tact and diplomacy when dealing with difficult situations
- Superior project management skills and the ability to handle multiple activities simultaneously
- Demonstrated leadership abilities
- Strong information technologies skills with an understanding of network systems and emerging office technologies
- Proven ability to work independently and in a team-based environment
July 9, 2019 -