Assistant to Company Manager

JOBS

Assistant to Company Manager

Mama Foundation for the Arts
New York, NY 10027
US

CONTACT NAME

Ryan Baker

Job Details

CATEGORY

Administrative

TITLE

Assistant to Company Manager

DESCRIPTION

About the Foundation

Mama Foundation for the Arts (MFA) was created to help re-establish Harlem as an artistic and cultural centerpiece of the world. MFA’s mission is to present, preserve, and promote gospel, jazz, and the R&B arts for current and future generations. MFA produces an Uptown Musical Theater scene of original musicals and concerts; provides free music education to youth ages 11 to 19 with its Gospel for Teens program; and maintains a highly active professional performance group, The Sing Harlem Choir. Featured on CBS 60 Minutes a total of 3 times, MFA continues to grow and bring audiences the best in African American music and entertainment in Harlem and across the country.

 

ASSISTANT TO COMPANY MANAGER

 

Responsibilities

  • Provide general administrative and clerical support, maintain electronic and hard copy filing system
  • Support Individual Giving, record donations, distribute acknowledgment letters for Mama Foundation and Gospel for Teens
  • Run errands as needed, periodically to post office and office supply store
  • Provide support for social media updates
  • Preparation of E-newsletter biweekly 
  • Assist in preparing for gigs and special performances for the Sing Harlem Choir
  • Assist in contacting the press to distribute press releases and media alerts
  • Answer calls from customers and field inquiries
  • Support box office with ticket sales via OvationTix for musical productions
  • Prepare and modify documents including reports, drafts, memos and emails
  • Maintain office supplies for department
  • Track orders or events related to Mama’s One Sauce
  • Create and Process Invoices for Mama’s One Sauce
  • Liaison between the artistic director, producers, cast, crew, and band. 
  • Maintain rehearsal and performance schedules, relaying necessary information to cast, band and crew.
  • Responsible for cast, crew, and band sign-in sheets and supporting payroll administration weekly

Requirements

  • Motivated self-starter with superior customer service skills
  • Excellent communication skills, both written and verbal
  • 2 years administrative experience 
  • Proficiency in Microsoft Office, Google Suite, Mac and PC
  • Experience with OvationTix a plus
  • Interest in theater, music, and/or arts education preferred 

This is an hourly position at 35 hours per week; Monday through Friday 11am-6pm, with occasional weekends and evenings as needed.


Please submit cover letter and resume to Ryan Baker at ryan@mamafoundation.org 

Cover letter and resume must be submitted in the form of a single PDF document, with email subject line ASSISTANT TO COMPANY MANGER.

Submissions that are not in this format will not be reviewed.

No phone calls please.

HOW TO APPLY

APPLY BY EMAIL

Send e-mail to ryan...
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