New York, NY 10011
Spiegelworld is a live entertainment production company known for its shows, which combine adult comedy, acrobatics and music, with a contemporary twist on traditions of vaudeville and burlesque. We're a niche blend of zealous foodies crossed with night-life loving circus runaways. We have offices in New York City and Las Vegas.
Who we’re looking for:
You are organized, extremely detail oriented, have learned the art of maintaining a calm and composed presence through fast-paced workdays all while keeping a sense of humor. The Executive Assistant’s main responsibility will be to provide day-to-day support to Spiegelworld’s Impresario & Executive Producer. You will be responsible for managing calendars, scheduling meetings, arranging travel, processing expense reports, responding to email, and general administrative and personal assistance. You should have at least 1-2 years of experience as a creative assistant/coordinator.
Here’s what you’ll do:
Provide administrative and personal assistance to the Impresario.
Provide high-level and professional communication with our business contacts (efficient email correspondence, providing warm and courteous contact, arranging and sending gifts, etc.).
Manage the Impresario’s personal and professional calendar strategically and logistically. Facilitate meetings including communicating participants with time, location, attendees, and agenda.
Coordinate domestic and international travel for the Impresario as well as other Spiegelworld Executives.
Manage the Impresario’s correspondence and day-to-day tasks and priorities.
Process expense reports.
Maintain a working knowledge of our clients and collaborators.
Departmental Office Management: Maintain the company calendar including holidays, show schedules, employee travel, etc. Coordinate office needs, ordering supplies, business cards, stationery, etc.
Special Event Coordination: Assist with hospitality and planning of Spiegelworld gatherings including office holiday parties, opening nights, workshops, office outings, etc.
Your strengths include:
Knowledge of Microsoft Word, Excel, and PowerPoint along with expertise in Google platforms and experience with Mac products.
Excellent organizational skills: you are hard working and able to take direction and prioritize while juggling multiple projects at once in a fast-paced environment.
Being resourceful and detail-oriented. You get stuff done!
Communication: must have strong skills, both verbal and written.
You thrive in and contribute to a positive, collaborative and fun work environment!
At least 1-2 years of coordinator/assistant experience.
Previous experience working in a similar position in theater and/or the arts is a big plus.
Please send your resume and a brief cover letter telling us more about you to email@example.com with the subject line: (Your Name) Executive Assistant.
We look forward to hearing from you! This is a full-time, salaried position in New York, NY. Spiegelworld is an equal opportunity employer.