The Public Theater
New York, NY 10003
General Management Assistant
The Public Theater is seeking a highly organized assistant to support the General Management department and keep up with a fast-paced work environment. The individual in this position reports to the General Manager.
o Assist the General Manager with all general administrative needs
o Maintain the General Manager’s calendar and ensure that he has all meeting materials
o Facilitate all correspondence within the General Manager’s office, including monitoring and responding to emails, telephone coverage, and determining the best channels for information distribution
o Ensure the smooth operation of the office, including filing and organizing the office, phone coverage, maintaining department databases, and reconciling department Amex expenses
o Assist with house seat ticketing when needed
o Track departmental expenses o Maintain the physical and electronic files of the department
o Approve Playbill/Press releases o Create, own, and maintain Show Overview documents
o Administer GM allotment of opening night tickets o Serve as Intranet Administrator for the GM, Delacorte and Downtown Shows pages
The Public is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. Applicants from populations underrepresented in the theater field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age, or veteran status.
Requirements: The ideal candidate will have at least one year of office experience and the ability to work independently. Must be well organized and flexible. The ability to interact with staff at all levels, sometimes under pressure, remaining proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Excellent written and verbal communication skills and attention to detail are equally important. Knowledge of the industry a plus.
This is a non-exempt position.
Please send resume and cover letter to firstname.lastname@example.org