Office Coordinator

Office Coordinator

CATEGORY: Administrative

National Alliance for Musical Theatre
NEW YORK, NY 10018

Job Details


The Office Coordinator reports to the Executive Director and is responsible for managing office operations and for assisting with program administration. Duties include but are not limited to:
• Conducting day-to-day bookkeeping and financial transactions including paying bills and depositing checks (via Quickbooks)
• Managing and updating the database (PatronManager)
• Reconciling reports between Quickbooks and the database
• Writing and issuing monthly News & Notes e-newsletters and other e-alerts (via Emma)
• Tracking and ordering office supplies
• Keeping policies/procedures/contact information current in operations manual
• Coordinating large mailings
• Responding to general email and phone inquiries
• Filing and general office organization
• Assisting with semi-annual conferences for the membership, as well as the Festival of New Musicals each fall
• Coordinating the registration process for the Fall Conference and Festival and the Spring Conference 
• Assisting Executive Director and Program Directors on a variety of projects
• Compiling documents and schedules for annual audit  

Must have excellent computer skills and be proficient in databases (Salesforce experience preferred). Experience with QuickBooks, Stripe and Photoshop a plus. Knowledge of and interest in the theatre industry a plus. Successful candidate will be extremely organized, with a calm demeanor and unshakeable sense of humor.

Please email resume and cover letter to to apply.

To apply:Please submit by email to with “Office Coordinator – [Your Name]” in the subject line:

  • Cover letter including salary requirements
  • Résumé

All attachments should be either Word docs or pdfs.

The National Alliance for Musical Theatre is an Equal Opportunity Employer. Applicants from populations underrepresented in the theatre field are strongly encouraged to apply. All qualified applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, familial status, sexual orientation, national origin, ability, age or veteran status.



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