Purchasing Assistant

Purchasing Assistant

CATEGORY: Administrative

Lyric Theatre
New York, NY 10036

Job Details


Position: Purchasing Assistant
Location: Lyric Theatre (current home of Harry Potter and the Cursed Child on Broadway)

The Purchasing Assistant is a support to the Purchasing Coordinator who is responsible for daily food & beverage purchasing and receiving operations as well as the implementation and execution of related systems which includes order processing (food and non-food), the creation and distribution of daily purchase orders and inventory control. The ideal candidate will be a self-driven, responsible individual who has an eye for detail & accuracy and can work well in isolation. The Purchasing Assistant will report to the Venue Operations Manager at Lyric Theatre.




  • Help manage inventory levels to maintain pars with a strategic approach to avoid overstocking and running out of product
  • Maintain regular communication with all managers to support daily needs of the venue
  • Receive and sign-off on all food, beverage, consumable and Playbill deliveries
  • Organize product storage spaces, ensuring accurate placement of each product
  • Distribute products to each selling space prior to shows/events, recording distribution accurately
  • Maintain regular stock control and product rotation in storage and selling areas
  • Oversee daily re-stocking of products while managing support team
  • Conduct weekly inventory counts and assess product needs
  • Coordinate and fulfill product audits when necessary, calculating precisely
  • Maintain clean storage & selling areas and good working equipment, flagging items needing repair and organization   
  • Report all product breakages, reporting discrepancies and patterns of loss to management
  • Adhere to all health and safety procedures to ensure we meet health code and minimize the risk of injury and accidents
  • Additional duties and special projects as assigned



  • Exceptional organization and a good mind with numbers
  • Excellent personal communications skills with demonstrated ability to support teams of people
  • Demonstrated ability to meet deadlines
  • Detail oriented, able to handle several tasks simultaneously
  • Willing and able to work nights, weekends and holidays
  • Ability to lift or carry up to 40 pounds


This position is a part-time non-union salaried position, is commensurate with experience, and includes a full benefits package.
Please send cover letter and resume to InfoLyric@theambassadors.com. Please place ‘Purchasing Assistant’ and your name in the subject line.

No phone calls, please.



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