Rentals Coordinator (Part-Time)

Rentals Coordinator (Part-Time)

CATEGORY: Administrative

Ars Nova
New York, NY 10019

Job Details



Ars Nova exists to discover, develop and launch singular theater, comedy and music artists who are in the early stages of their careers. We were founded as a playground and a launch pad for emerging artists to create new work, with a dual mission to build the next generation of audiences for live entertainment by prioritizing a zeitgeist-forward aesthetic and marrying it with accessible ticket prices. Today, Ars Nova is known for its “pop-culture-savvy experimentation, with a hipness that sets it apart” (New York Times).

Ars Nova presents over 100 unique live events each year, supporting over 500 emerging theater, comedy, and music artists. With our feverish bounty of programming, we are the stomping ground and launching pad for visionary, adventurous artists of all stripes. As NYC’s premiere development hub, we create an environment where the weird kids thrive and where no idea is too crazy to be possible. These collaborations result in pirate-puppet-rock-odysseys, electro-pop-operas, farces-in-burlesque, nights of mind-bending magic, plays performed mostly in silence, immersive Korean-pop music factory experiences, and everything and anything in between.

Ars Nova has been honored with an OBIE Award and a Special Citation from the New York Drama Critics’ Circle for sustained quality and commitment to the development and production of new work. Notable past productions include: “Outstanding Musical” Lortel Award-winner Rags Parkland Sings the Songs of the Future, created by Andrew R. Butler and directed by Jordan Fein; The Lucky Ones, created by The Bengsons and Sarah Gancher, directed by Anne Kauffman; “Outstanding Musical” Lortel Award-winner KPOP, created by Jason Kim, Max Vernon, Helen Park and Woodshed Collective, directed by Teddy Bergman; “Best New American Theatre Work,” OBIE Award-winner and “one of the best new plays in the last 25 years” (The New York Times), Underground Railroad Game by Jennifer Kidwell and Scott R. Sheppard with Lightning Rod Special, directed by Taibi Magar (now on international tour); “Outstanding Musical” Lortel Award-winner FUTURITY, by César Alvarez with The Lisps, directed by Sarah Benson; The New York Times’ and New York Post’s “Best of 2015,” Small Mouth Sounds by Bess Wohl, directed by Rachel Chavkin; Time Out New York’s “Best of 2014,” JACUZZI by The Debate Society, directed by Oliver Butler; the Tony Award-winning smash-hit Natasha, Pierre & The Great Comet of 1812 by Dave Malloy, directed by Rachel Chavkin; Jollyship the Whiz-Bang by Nick Jones and Raja Azar, directed by Sam Gold; the world premiere of the 2009 season’s most-produced play boom by Peter Sinn Nachtrieb, directed by Alex Timbers; the show that put Bridget Everett on the map, At Least It’s Pink by Everett, Michael Patrick King, and Kenny Mellman, directed by King; and Lin-Manuel Miranda and Thomas Kail’s first New York production, Freestyle Love Supreme by Anthony Veneziale and Miranda, directed by Thomas Kail (Broadway 2019).

For this sustained quality and commitment to the development and production of new work, Ars Nova has been honored with an OBIE Award and a Special Citation from the New York Drama Critics’ Circle.

Ars Nova recognizes that historic institutional practices lead to a non-inclusive environment, and we are actively working to address diversity and inclusion in all forms, across all our activities. Unraveling systems of power and privilege requires active engagement across our community of stakeholders and we acknowledge the complexity of the work ahead. We strongly encourage candidates of color, and/or from diverse backgrounds/underrepresented groups to apply. 


This new flexible part-time position reports to the General Manager and is ideal for an emerging arts administrator or artist. Our Rentals Coordinator serves as the point person for all rental inquiries and bookings in our multiple spaces. Ars Nova’s spaces include a luxury penthouse loft used for Events, Parties, Workshops, Readings, Concerts, and rehearsals, along with a 99-seat Jewel-box Theater in midtown and a 199-seat historic black box theater in Greenwich Village. In between Ars Nova’s discovery, development, and launch activities, we rent the spaces to other producers and organizations to support our mission.

Responsibilities include:
-Fielding all incoming space rental inquiries in a timely manner;
-Sending information and corresponding with prospects;
-Giving site visits/ rental tours to serious prospects;
-Working with our General Manager to draft contracts for shorter bookings, parties, and events;
-Logging progress in our project management software (no prior experience necessary!)
-Communicating info about bookings to Business team, FOH team, and Production team, to coordinate appropriate staffing and coverage for rentals
-Promoting our rentals program to generate new rental prospects and increase revenue

The position will start at 5-10hrs per week, ideally spread over 3-5 days per week, ideally some of those hours during regular business hours, and can be remote or work from Ars Nova’s offices.

There is room for the position to grow to more hours per week for the successful candidate. Pay is $18/hr plus a commission percentage of all rental bookings secured. 


The ideal candidate has a passion for Ars Nova’s mission; possesses exceptional attention to detail and a proactive work ethic, is highly organized and able to retain new information quickly; takes a “get to yes” approach; has excellent communication skills; has the ability to drive projects forward with little supervision while also collaborating on final outcomes; is a creative problem solver; ready to jump in and help others whenever its needed; has experience or interest in working with people from different backgrounds; and will thrive in a go-big-or-go-home environment.


-Ars Nova values equity and inclusion, and prioritizes representation and diversity. Applications from persons of color are strongly encouraged. Ars Nova is an Equal Opportunity Employer.
-Our Rentals Coordinator will join our team ASAP.
-Please submit your application by September 29, if possible.
-This is a Part-Time non-exempt position with an hourly pay rate of $18/hr plus a commission percentage of all rental bookings secured, starting at 5-10 hours per week, not eligible for benefits.
-Please email the following materials to Casey York, General Manager, at No phone calls please.

Please submit a resume, and a cover letter describing why you're interested in working with Ars Nova, and why you think you could be a good fit for the Rentals Coordinator position





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