Operations Associate

Wingspan Arts
New York, NY 10036

Job Details




Operations Associate


Part-Time Position; Rate and Hours Commensurate with Experience, up to 30 Hours/Week

Estimated Start Date: September 1, 2014, or earliest available

Wingspan Arts, a provider of innovative, high-quality arts education programs for school-aged children is seeking a highly professional Operations Associate. The candidate should be prepared to be a part of a successful and rapidly growing arts education organization.

Must be organized, prompt, flexible, detail-oriented and able to multi-task; must possess strong financial and human resources skills, have sharp grammar and the ability to proofread, have high energy, good follow-through and outstanding people skills. The candidate should be comfortable interacting with our entire community consisting of school partners, teaching artists, and families.

Operations Associate will report to the Director of Finance & Operations (DFO) and will work closely with Program Managers, as well as other full-time staff. Office hours are Monday-Friday from 10AM – 6PM. Candidates must be available no less than 10AM – 2PM daily.

Applicants should have:

• Bachelor’s degree and/or equivalent education/experience in business or arts administration, nonprofit experience a plus;

• 2-3 years experience with administration and/or education;

• A background or interest in arts education a must;

• Strong business skills, particularly in creating and managing financial reports, contracts, and human resources paperwork, as well as in filing, payables and receivables;

• Strong computer skills, including excellent knowledge of the Office Suite (especially Excel) and Mac computers; QuickBooks and FileMaker experience a plus;

• An ability to work with large amounts of textual and financial data, excellent attention to fine detail, and the ability to concentrate on data for extended periods of time;

• Excellent customer service skills;

• Excellent follow-through;

• Must be able to multi-task and thrive in a fast-paced environment.

Responsibilities include, but will not be limited to:

• Be the voice of Wingspan Arts as the front line of communication between the office and teaching artists, families, and school partners; answer phones and handle general questions; receive and direct guests, packages and mail;

• Assist with bookkeeping, including entry and reporting of financial transactions;

• Assist with data entry of customer and personnel information; oversee digital and hard-copy filing systems for all operational paperwork; scan paperwork and file digitally;

• Oversee and manage supplies and equipment inventory, as well as the upkeep of office equipment, inventory of the office supply closet and organization of shared spaces;

• Work with DFO and program staff to process and file contractor and employee HR paperwork;

• Work with DFO and program staff on policy and procedure development and implementation.


• Assist in preparation of marketing and registration materials for programs throughout the year.

• Assist with the preparation of annual mailings, fundraising and special events.

• Participate in, and contribute to, staff meetings and professional development.

Please email cover letter, resume, weekly availability and earliest start date to:, or via the link included in this post
Subject: Operations Associate

Please visit our website to learn more about our organization -

No phone calls please.