Advancement Systems Administrator

Actors Fund
NYC, NY 10019

Job Details




Advancement Systems Administrator


The Actors Fund, a national nonprofit organization serving professionals in need in the entertainment community, seeks an Advancement Systems Administrator to manage the full process of maintaining our Raiser’s Edge and Patron Edge Donor Databases, including policies, procedures, entry of gifts, donors, acknowledgements, generation of reports, and volunteer information, and training of Advancement staff.

Supervise all aspects of donor financial record keeping, as well as all relationship data entry, including the assignment of any required codes, the determination of data fields to be used, timely recording of gifts and volunteer activity in database, developing and implementing of procedures to detect accuracy of data entry. Coordinate and work with the Advancement and Finance departments on the utilization of the database, developing and producing reports, developing integrated Funds, generating all necessary lists for all Events, Annual Reports, Newsletters and other requested information. Train staff responsible for Major Gifts to ensure that all relevant Moves Management Campaign information is entered properly. Empower all users to fully utilize Raiser’s Edge and Patron Edge. Work with Manager of Membership and Direct Mail consultants to ensure all appeals, acquisitions and e-appeals are accurately coded, lists properly identified and tracked and web pages and functionality (Net Community Spark) in place. Maintain and create new processes and procedures, as needed, for all data entry, acknowledgements, reconciliations, de-duplications, and segmentations of the database as well as creating standards of entry. Research and update software to ensure that The Fund has state of the art resources in place in order to keep current on all new fundraising initiatives.

Bachelors degree and a minimum of five to seven years experience in a database management position of a comparable mid-sized to large non-profit organization are required. Other key skills/competencies required are:

• High proficiency with Blackbaud software, including Raiser’s Edge and Patron Edge;
• Knowledge of Crystal Reports and proficiency in report writing and customization;
• Microsoft SQL Server proficiency is a plus;
• Significant experience developing, implementing and documenting processes/procedures;
• Excellent organizational, interpersonal and communication skills;
• Effective skills in time management and management and motivation of supervised staff;
• Managerial experience in performing arts/entertainment and/or human services preferred. Knowledge of, and enthusiasm for, the entertainment industry is also preferred.

This is a full-time salaried position based in The Actors Fund’s National Headquarters Office in Times Square, New York City. The Actors Fund offers a competitive salary, as well as a comprehensive benefits package, including: choice of multiple health and dental plan options, voluntary vision, flex and dependent care plans, employer-paid life and long-term disability insurance, supplemental life and disability, 401(k) plan with generous employer match, tuition reimbursement, generous paid time off and TransitCheck commuter benefit.

Apply online at A complete application will include a resume/cover letter/salary history and/or salary requirements.

The Actors Fund is a national human services organization that helps everyone— performers and those behind the scenes—who works in performing arts and entertainment, helping more than 17,000 people directly each year, and hundreds of thousands online. Serving professionals in film, theatre, television, music, opera, radio and dance, The Fund’s programs include social services and emergency financial assistance, health care and insurance counseling, housing, and employment and training services. With offices in New York, Los Angeles and Chicago, The Actors Fund has been—for 132 years—a safety net for those in need, crisis or transition. Visit

For more about The Actors Fund, please visit:
The Actors Fund is an Equal Employment Opportunity Employer.