How to Rent Broadway Costumes for Your School or Community Theatre, Professional Production, and More

Interview   How to Rent Broadway Costumes for Your School or Community Theatre, Professional Production, and More
 
The TDF Costume Collection houses 85,000 costume pieces available for rental—whether you’re a multi-million dollar studio or non-profit school group.
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Stephen Cabral, Director TDF Costume Collection Rental Program Courtesy of TDF

In recent years, the theatre industry has prioritized sustainability—whether that’s through SCENERY’s upcycling of show curtains into handbags and show deck into jewelry, or the Broadway Green Alliance’s e-waste collections and textile drives. But TDF (the organization that brings you TKTS and so much more) has been way ahead of the curve thanks to its Costume Collection, which opened in 1974.

Now housed at Kaufman-Astoria Studios in Queens, New York, the TDF Costume Collection Rental Program is a stories-high warehouse full of costume donations from Broadway productions, touring companies, regional houses, and more, that rents out its 85,000-piece inventory to any organization working in theatre, film, dance, TV (or other artistic endeavor) at any level. Everyone from Saturday Night Live to a high school in Kentucky rents from the massive collection. Thanks to their work, approximately 44,000 pounds of materials were saved from landfills last year alone—not to mention the fabulously dressed productions that resulted.

Racks upon racks of clothing fill the massive warehouse, with some aisles stacked four racks high. Divided first by time period, then by article of clothing, and often by color, the TDF Costume Collection boasts pieces from the Bernadette Peters Gypsy, Bob Mackie’s studio, the Metropolitan Opera, Jelly’s Last Jam, The Boy From Oz, Orange Is the New Black, The Little Mermaid, and hundreds more.

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TDF Costume Collection Special Stock Courtesy of TDF

“We have a number of wardrobe people on Broadway and a number of producers who think of us all the time,” says Stephen Cabral, a full-time staffer since 1994 and the director of the Costume Collection since 2008. “When the show’s in previews [and costume changes happen] or when a show closes, certain producers give us pieces or all of the show’s costumes.”

The Collection clothes approximately 1,000 productions per year, renting about 10,000 costumes across 38 states. TDF’s Collection also serves as a living archive of costume design; Cabral displays the most singular pieces—like an original Elphaba Act 2 gown from Wicked and Pearl Bailey’s Hello, Dolly! dress—in the Collection’s Education and Research Center. Akin to a TDF museum, the Collection is an evolving record of design.

READ: Celebrating 50 Years of TDF

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Billy Porter’s upcycled Celestino Couture gown for the 2019 Tony Awards Courtesy of TDF

What You Can Rent
Cabral and his staff separate the Collection into regular stock and special stock; the latter includes high-end items like an original gown from Anastasia, Renaissance garb from Something Rotten! on Broadway, and the clothes from the 2016 She Loves Me revival. Still, clients typically frequent regular stock. “Our two biggest sections that get rented all the time are 18th century—so anything that looks like Marie Antoinette—or generic 19th century—so it would work for The Importance of Being Earnest or it might work for The Cherry Orchard,” says Cabral.

But clothing from every period and aesthetic stuffs the racks in Queens. Mamma Mia! disco jumpsuits? Check. The Little Mermaid spandex? Check. Leopard print jackets, luxurious furs, hand-beaded flapper dresses? Check, check, check.

From extravagant to practical, the Collection can be a resource for many productions—but not all. “We’re dependent on donations not only to keep stock [generally] full, but also to do certain shows,” says Cabral. “Up until maybe 10 years ago, we couldn’t really do Gypsy. We didn’t have the cow; we didn’t have the strippers.” And then, the dry cleaner for Bernadette Peters’ Gypsy didn’t want to store the archive anymore and, soon after, Mackie donated his made-for-TV repertoire. Suddenly, Gypsy was on the menu.

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Bob Mackie with some of the costumes he donated to TDF Courtesy of TDF

How to Rent
Many people can rent from the Collection in person or by mail order. Rental fees are “per costume,” which is one head-to-toe look—and customers get creative. If you dress one person with a hat, gloves, shoes, a top, a jacket, and a skirt, “we don’t go to the theatre to check to make sure one actor is wearing all of that,” says Cabral. “Maybe I’m wearing the jacket and skirt in one scene and someone else is wearing the hat, the gloves, and the shoes.”

A full regular-stock costume costs $130 for a one-week rental, but non-profit rates (which may cover public schools, colleges, universities, non-profit private schools, religious groups, etc.) begin at $50 for a one-week rental, plus a dry cleaning fee. Rental rates depend on: non-profit status, length of the rental, and audience capacity. (More pricing info here.)

But the expertise TDF offers is invaluable. “A lot of people walk in here without a costume degree, so they’re going to ask for what they think [the period] is and we interpret,” says Cabral. “They would probably say, ‘I’m looking for Victorian,’ and they have an idea in their head of what that looks like. To me, Victorian makes no sense because Queen Victoria reigned for 60 years and fashion changed so much—but it’s all in our aisles.”

Anyone can make an appointment to visit the Collection, explore the racks, and rent on site. Be sure to bring your actors or their full measurements. “People are expecting it to be like a department store where everything is going to be tagged [with its size],” says Cabral, but that’s not the case. You can try things on a dress form, or there are two fitting rooms for actors that must be booked in advance.

Even with full measurements, TDF recognizes costumes may not fit perfectly and exchanges are always possible. Minor alterations are acceptable, but there is no gluing, cutting, painting, dying, or use of stage blood on any costumes.

For those less experienced in costume design, a staff designer can help pull costumes for a minimal additional fee. Think of it as the Collection’s version of personal shopping.

Though not everyone can make it to Queens, TDF will not allow that to deter renters. Last year, 15 percent of rentals filed via mail order. In this case, clients either submit “your design” by completing a costume plot form to demonstrate the vision, or elect “our design” where the staff chooses the best looks for the title. Mail orders incur labor fees: 25 percent of the total rental for “your design” and 30 percent of the total rental for “our design.” But for educational programs and theatre across the country, the professional touch is worth it.

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TDF Costume Collection racks Courtesy of TDF

How to Buy
Twice a year, the Collection hosts a “Bag Sale” in which customers can RSVP, walk in, choose a $20-size bag or a $50-size bag, and fill it up with as many clearance items as they can. These are items in the Collection that have become too worn or distressed to rent, or if no one has rented them in a long time or are donated pieces that don’t fit into the selection.

“For us, it’s a way of getting rid of things; we’re not going to throw them in the landfill, we’re green,” says Cabral. “For some of these people, this is how they are able to produce theatre.”

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TDF Costume Collection accessories Courtesy of TDF

Custom Costumes
TDF’s Collection is an unparalleled operation—the only of its kind. Its success depends on the niche knowledge Cabral and the expert staff in the warehouse possess.

“Nothing here is in a catalog,” he says. “You really have to have a good sense of fashion or costume history because you really need to be able to look at something and go, ‘That’s 1860s, that’s 1910,’ because that’s how it goes back into stock.”

Just as Broadway costume designers tell stories and build characters through clothing, so too does the TDF staff—but with the added challenge of relying solely on their stock. Their work makes authentic theatre, film, and television possible at every level of performance.

“We’re a cross between a car rental dealership and a library,” Cabral compares, “while also being this repository for the history of costume design and, sometimes, the history of Broadway.” It’s a tall order, but luckily they have the space to handle it.

For more information about the Costume Collection, to make an appointment, or to place an order, click here.

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