Company Manager | Playbill

Company Manager

CATEGORY: Administrative

Williamstown Theatre Festival
New York

Job Details

DESCRIPTION

The Company Manager is a full-time, part-year, salaried position that works January to September. They work out of the New York City or Williamstown office from January through April, and out of Williamstown, MA from May - August. A remote arrangement might be considered prior to required in-person work beginning in Williamstown in May (some travel to/from NYC and/or Williamstown may be necessary in the winter and early Spring). They serve as the ambassador of the Festival, welcoming all seasonal participants each summer and ensuring the well-being and care of the entire Festival community, while exemplifying the professional expectations that the Festival requires of them.

The ideal candidate is an enterprising individual with excellent project management skills, a positive attitude, and a passion for the performing arts.

KEY PRE-SEASON DUTIES:
  • Curate, manage, and maintain relationships with local housing, travel, and hospitality vendors
  • In collaboration with the Administrative Assistant, oversee all housing needs at the Festival, including private artist housing leases with local homeowners
  • In conjunction with the Associate Artistic Director and Director of Audience Engagement, work to recruit applicants for seasonal positions at the Festival
  • Hire and onboard seasonal Company Management team members
  • Create and disseminate offers and contracts for Equity members
  • Compile and distribute seasonal information and summer welcome packets, including soliciting local businesses to showcase their offerings
  • Coordinate all seasonal fleet vehicle rentals, arranged through Enterprise
  • In conjunction with other Festival staff, work to develop a COVID safety plan and source testing and PPE
  • Work with the Director of Finance and Line Producer to develop and stay within the Company Management budget

SUMMER-SPECIFIC DUTIES:
  • Oversee and supervise the day-to-day operations of the Company Management office
  • Oversee arrival and departure days for all company members
  • Act as the liaison with various departments at Williams College, specifically Conference Services and Campus Safety Services
  • Manage and track Williams College swipe cards and housing keys
  • In conjunction with other Festival staff, work to implement and ensure a COVID safe and compliant workplace, including coordinating weekly COVID testing
  • Ensure Equity contract requirements are fulfilled as pertains to member benefits, such as housing, grocery shuttles, etc.
  • Oversee all travel (for all individuals for which travel is provided) to and from the Festival
  • Oversee the cleaning of all private housing and any dorms, as needed
  • Coordinate weekly linen rentals that are provided to all Equity members
  • Assist the Director of Audience Engagement with fulfilling industry house seat requests
  • Manage actor and creative team contractual holds and ticket requests, and be in attendance for curtains to assist the Box Office with artist ticketing concerns
  • Provide on-site day of show artist services support
  • Ensure all employee concerns are addressed with Human Resources

OTHER JOB DUTIES:
  • Create and maintain a company-wide contact sheet and database
  • Draft and disseminate any company-wide communications (not inclusive of Daily News e-blast)
  • Proofread company listings in digital programs and signage
  • Report on company management activities as requested or assigned
  • In conjunction with the Director of Audience Engagement, Line Producer, and Director of Production, maintain a relationship with The WTF Guild, specifically assisting them with fulfilling company hospitality needs and artist requests
  • Manage all requests for service animals housed at Williams College
  • Organize and plan company picnics and other events to maintain company morale
  • Complete other duties as assigned

KEY REQUIREMENTS:
  • Excellent written and verbal communication skills; able to quickly craft and deliver clear, accurate, and engaging messaging in both internal and external communications
  • Excellent interpersonal skills; able to interact well with a variety of personalities and individuals including staff, donors, artists, and VIPs
  • Embrace the Festival’s commitment to EDIA and Anti-Racism by actively participating in and encouraging behaviors among staff members that exemplify respect; interrupting microaggressions and other behaviors that hinder our EDIA and Anti-Racism efforts; engaging in the diversification of the workforce; demonstrating a degree of cultural competency that encourages healthy relationships with all company members

TECHNICAL SKILLS:
  • High level of computer aptitude and proficiency in Google Workspace software is required
  • Familiarity with Actors Equity union rules and regulations is required
  • Familiarity with Box Office ticketing systems is preferred
  • Experience working in a fast-paced theatre environment is preferred

YOU ARE:
  • A creative thinker capable of remaining flexible and adapting to new situations, tasks, or challenges
  • A patient, empathetic, active listener
  • Analytical and process-oriented
  • Capable of handling multiple projects and prioritizing appropriately
  • Willing to see projects through to completion with the ability to work methodically to achieve thoroughness and accuracy when accomplishing a task
  • Able to maintain confidentiality and security of sensitive staff and company information
  • Available to work evenings and weekends mid-May through August
  • Able to foster a cooperative work environment and influence others to perform their jobs effectively

In addition to the duties listed above, Williamstown Theatre Festival expects the following of each employee: adheres to WTF policies and procedures; works in a safe manner; performs duties as workload necessitates; maintains a positive and respectful attitude; communicates regularly with supervisor about department issues; demonstrates efficient time management and prioritizes workload; demonstrates regular and consistent attendance and punctuality; meets department productivity standards; participates in WTF events as needed or required; and completes other duties as assigned.

*Ideally, the candidate is available for in-person work in NYC or Williamstown from January-April; a remote arrangement might be considered prior to required in-person work beginning in Williamstown in May (some travel to/from NYC and/or Williamstown may be necessary in the winter and early Spring). Compensation includes complimentary housing on the Williams College campus for the summer months.

SALARY

1,000-1,250/wk

HOW TO APPLY

APPLY ONLINE

https://recruiting.paylocity.com/recruiting/jobs/Details/833846/Williamstown-Theatre-Festival/Company-Manager

APPLY BY POSTAL SERVICE

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