Contracts Manager, Programming

 

Contracts Manager, Programming

CATEGORY: Administrative

The Arsht Center
Miami, FL 33132
US

CONTACT NAME

Human Resources

Job Details

DESCRIPTION

The Contracts Manager, Programming will provide specific support throughout the contracting process for all Programming Department events including rental events.  Contracts Manager, Programming will ensure contracts are completed on a timely basis, accurately reflect engagement terms, include updated Arsht policy, and are consistent across events.  General support will also be expected by assisting with rental inquiries and events, invoicing, proactively engaging across departments, providing support and coordination in event and departmental administration, and programming department related duties as directed by the Senior Director, Programming. 

Responsibilities

 

  • Manages and administers performance agreements with artist representatives, presenting partners, Resident Companies, and rental clients from contract creation, review through contract execution
  • Manages contract timelines and reporting
  • Working with Programming Assistant, ensures accuracy of venue management calendar
  • Reviews and redlines contract riders
  • Works with attorney and programming staff to update contract templates
  • Drafts event ticket riders
  • Assists in keeping internal departments informed
  • Ensure all agreed upon contractual obligations are fulfilled by every department
  • Prepares, maintains, and distributes documentation and reports for department as needed
  • Prioritize workload and expectations to expeditiously complete assigned tasks and meet deadlines
  • Works with members of the programming department to create new reports and assess data reported
  • Provides general administrative support to the programming department as requested.
  • Maintains current and accurate information in departmental and corporate databases including data entry, report generating, and data analysis
  • Liaises with internal departments and external contacts as directed by supervisor
  • In conjunction with other departments, reviews select marketing and publicity materials for accuracy in advance of distribution.
  • Attends events on behalf of the department
  • Identifies potential problems and reports to supervisor, recommending solutions wherever possible
  • Performs other duties related to programming and rental needs as assigned by the Senior Director, Programming

Ideal Experience

 

  • A strong interest in arts management, event management, or event production.
  • A minimum 3 years of relevant experience in the performing arts or event management fields.  Relevant experience as an intern or rigorous school setting is applicable
  • A minimum of 2 years relevant experience managing contracts
  • A Bachelor’s degree from an accredited institution of higher education
  • Ability to effectively multi-task and meet deadlines
  • Strong administrative skills
  • Strong electronic organizational skills
  • High degree of comfort reading and writing contract language and understand the intent of contract language
  • Fully computer literate, including Microsoft Word, Excel and Outlook
  • Ability to excel while working both independently and collaboratively
  • Understanding of the sensitive nature and confidentiality of contract terms and conditions
  • Understanding of collaborative, team-oriented leadership style
  • Fluency in English (reading, writing and speaking) is required
  • Bilingual in English/Spanish a plus

Personal Characteristics

The Contracts Manager, Programming should be:

·       Detail-oriented

·       Collaborative

·       Affable

·       Professional in demeanor

·       Discreet

·       Dedicated to accomplishing the organization’s goals·  

·      Personal Characteristics

The Contracts Manager, Programming should be:

·       Detail-oriented

·       Collaborative

·       Affable

·       Professional in demeanor

·       Discreet

·       Dedicated to accomplishing the organization’s goals

Note: The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position. Duties, responsibilities, and skills are also subject to change based on the changing needs of the job, department, or organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the Adrienne Arsht Center as the requirements of the job change.

 

 

The Adrienne Arsht Center is an equal opportunity employer committed to being an inclusive workplace and strongly believes in the importance of having a diverse group of individuals represented both onstage and off.

SALARY

50,000

HOW TO APPLY

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