Costume Department Administrative Associate

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Costume Department Administrative Associate

CATEGORY: Administrative

The Metropolitan Opera
New York City, NY
US

CONTACT NAME

Kyle Brincefield

Job Details

DESCRIPTION

The Production Department of The Metropolitan Opera is responsible for all production and technical details related to the development, creation, and performance of the opera repertory, the coordination of presentations and special events, the operation and maintenance of, as well as improvements to the Metropolitan Opera stage, shops, and warehouses. The Costume Administrative Associate is an essential part of this process, working at the direction of the Head Costumer and Director of Production Operations, as facilitated by the Production Finance Coordinator to support the administration of Costume Shop operations.

Primary Responsibilities

- Responsible for weekly Costume Shop MPS payroll data collection and entry.
- Process all Costume Shop purchase orders, credit card bills, and petty cash reimbursement forms.
- Update purchasing database daily with expenditures.
- Cross check all invoices against expenditures listed, delineating those invoices as paid.
- Track completed buy cards in advance of their invoice arrival, working closely with each shows’ production assistant.
- Prepare a weekly materials “pipeline” expense report.
- Record and make calls for machine repairs, electrical maintenance and other Shop needs.
- Light administrative duties including answering office telephone, forwarding messages, keeping calendar record of daily absences and some occasional data entry in Show Inventories. Liaison with Loading dock and Costume Shop Stock Clerks when daily deliveries are made.
- Initiate and track Costume Department new-hire onboarding including HR trainings and orientation
- Other assignments as needed.

Skills & Qualifications

- BA degree or equivalent.
- Strong analytical ability.
- Experienced in data entry and bookkeeping. Some Accounts Payable experience helpful.
- Computer skills including but not be limited to Excel, Word, and Photoshop. Ability to acquire new computer skills and master new data systems quickly.
- Some understanding/familiarity with costume construction.

Physical Demands

- Strong attention to detail.
- Ability to multi-task.
- Must be flexible, willing to help when asked and to ask questions when needed.
- Successful candidate works well with others.
- Able to tolerate and concentrate in a high stress environment with some semblance of good humor while at the same time staying on task.

The Metropolitan Opera believes that diversity is critical to our success and growth as a leading performing arts institution and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. Our goal is to be a diverse workforce that is representative, at all job levels, of the communities we serve.

The Metropolitan Opera is an equal opportunity employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and existing employees without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, citizenship status, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, or any protected category prohibited by local, state or federal laws.

SALARY

$50,000.00 – $50,000.00 per year

HOW TO APPLY

APPLY ONLINE

https://jobs.lever.co/metopera/3177ef4a-8d1a-4411-84f1-691de9d16fa6

APPLY BY EMAIL

kbrincefield…
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APPLY BY PHONE

2127993100

APPLY BY POSTAL SERVICE

Lincoln Center
New York City, NY 10023