Events & Financial Operations Specialist | Playbill

Events & Financial Operations Specialist

CATEGORY: Administrative

Wisconsin Union Theater
Madison, WI


Wisconsin Union Theater

Job Details


The Events & Financial Operations Specialist for the Wisconsin Union Theater (WUT) provides operational support for the smooth running of Wisconsin Union Theater activities, focusing on general management, rental events and financial operations for all areas of the Theater. Working closely with the General Manager, the position will shepherd rental events from initial inquiry to completion and work with WUT's production, box office, and front-of-house teams to successfully implement each customer's event. Financial responsibilities include purchasing, processing invoices, coding/tracking expenses, data entry, grant tracking, event financial close-outs, creating financial reports, and assisting with budget creation and management. The Events & Financial Operations Specialist reports directly to the General Manager.

In addition to presenting an annual season of performing arts, the Wisconsin Union Theater maintains a robust rental business including upwards of 250-300 events in Shannon Hall and the Play Circle each year. Events include music concerts, theatrical productions, student-produced variety shows, cultural celebrations, speaker events, conferences, and more presented and produced by a variety of rental customers such as Registered Student Organizations (RSOs), Wisconsin Union Directorate student-run committees, UW departments and offices, Wisconsin Union Members, and external organizations. WUT also houses Campus Arts Ticketing which provides ticketing service for its own season and to UW-Madison's arts departments.

Plans, schedules, documents, and supports service delivery for events using established policies and procedures to meet customer need and ensure event compliance with institutional policy.
-20% Communicates with customers to determine event details and requirements, evaluates requests, recommends service plans and pricing, and provides status updates
-20% Schedules logistics and secures resources for all aspects of events including space, vendors, and staff; and coordinates details and resolves operational issues
-30% Monitors and processes event related transactions and event data and records
-10% Assists with planning and the creation of promotional materials and resources for events
-10% Supports departmental financial needs including preparing reports, maintaining budget worksheets, and assisting with monthly/annual reconciliations.
-10% Executes day-to-day financial tasks including setting up purchse orders, processing invoices, coding/tracking expenditures, preparing simplified bid and capital purchase paperwork and serving as the department expert on purchasing policies.

Minimum $21.00 HOURLY
Depending on Qualifications
For the full job posting and to apply, visit or the University of Wisconsin-Madison Jobs Board at and search for PVL #261642
For more information about the Wisconsin Union Theater, please visit
To ensure consideration, application must be received by July 11, 2022.


Aug 8, 2022 - Jun 23, 2022


Min $21/hr




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