Finance and Fundraising Associate


Finance and Fundraising Associate

CATEGORY: Administrative

The House Theatre of Chicago
Chicago, IL 60618

Job Details


The House Theatre of Chicago seeks a Finance and Fundraising Associate to ensure fiscal responsibility, manage administration and support the company’s fundraising operations. The position is an excellent opportunity for an early-career arts administrator to help build one of Chicago’s most innovative theatre companies under new artistic leadership. This full-time, exempt position reports to the Managing Director.

We seek to build a diverse team to support our programming and operations. The House strives to uphold inclusive, equitable and anti-racist institutional structures. Candidates from all ethnicities, racial backgrounds, religion, national origin, abilities, sexual orientations, and gender identities are strongly encouraged to apply.

Duties and Responsibilities:


  • Manage and process bookkeeping, AP/AR and general accounting using Quickbooks.
  • Complete monthly reconciliations of revenues and expenses with marketing, development and production departments.
  • Assist in projecting operating cash flows.
  • Support annual institutional audit process.
  • Assist in reporting financial results to be included in funding proposals, and to be shared with the Executive Committee and Board of Directors.
  • Coordinate specialized reporting for Small Business Administration COVID-19 relief funds, including the Paycheck Protection Program and Shuttered Venue Operator Grant.
  • Ongoing improvement of accounting controls and processes based on industry best practices.
  • Support the annual budgeting process by providing analysis and collaborating with the Managing Director and Artistic Director for future planning.
  • Work with production department to calculate artist royalties and settlements for The House productions.
  • Administer the company’s cash reserve and line of credit.
  • Process employee payroll.

  • Process donations in the company’s CRM database software.
  • Issue acknowledgement letters to donors in a timely manner.
  • Collaborate with Development staff and Managing Director on execution of fundraising strategy.
  • Support planning and execution of special events, benefits and gala fundraisers.

Additional Administrative Duties:
  • Support company operations by assisting with functional and logistical needs of the organization: IT and phone support, office supply and general administration.
  • Support the administration of ancillary streams of earned revenue, including retail and other contracted work.
  • Occasionally supporting box office ticketing and reporting.

Qualifications and Skills:
  • Experience using accounting software (specifically Quickbooks Online).
  • Awareness of, or interest in, generally accepted accounting principles, especially those that apply to nonprofit organizations.
  • Proficiency in Microsoft Excel and the Google Office Suite
  • Experience with PatronManager CRM is preferred, but not required.
  • A general understanding and sincere interest in nonprofit theatre and appreciation for the performing arts is vital.
  • Must have a strong ability to work independently in a fast-paced environment, excellent attention to detail, good communications skills, and a sense of humor.

  • Paid vacation and sick days.
  • Access to an employee-funded group health plan.
  • Complimentary tickets to performances at The House.

Applications will be reviewed beginning July 30, 2021. No phone calls, please.