The House Theatre of Chicago seeks a Finance and Fundraising Associate to ensure fiscal responsibility, manage administration and support the company’s fundraising operations. The position is an excellent opportunity for an early-career arts administrator to help build one of Chicago’s most innovative theatre companies under new artistic leadership. This full-time, exempt position reports to the Managing Director.
We seek to build a diverse team to support our programming and operations. The House strives to uphold inclusive, equitable and anti-racist institutional structures. Candidates from all ethnicities, racial backgrounds, religion, national origin, abilities, sexual orientations, and gender identities are strongly encouraged to apply.
Duties and Responsibilities:
- Manage and process bookkeeping, AP/AR and general accounting using Quickbooks.
- Complete monthly reconciliations of revenues and expenses with marketing, development and production departments.
- Assist in projecting operating cash flows.
- Support annual institutional audit process.
- Assist in reporting financial results to be included in funding proposals, and to be shared with the Executive Committee and Board of Directors.
- Coordinate specialized reporting for Small Business Administration COVID-19 relief funds, including the Paycheck Protection Program and Shuttered Venue Operator Grant.
- Ongoing improvement of accounting controls and processes based on industry best practices.
- Support the annual budgeting process by providing analysis and collaborating with the Managing Director and Artistic Director for future planning.
- Work with production department to calculate artist royalties and settlements for The House productions.
- Administer the company’s cash reserve and line of credit.
- Process employee payroll.
- Process donations in the company’s CRM database software.
- Issue acknowledgement letters to donors in a timely manner.
- Collaborate with Development staff and Managing Director on execution of fundraising strategy.
- Support planning and execution of special events, benefits and gala fundraisers.
Additional Administrative Duties:
- Support company operations by assisting with functional and logistical needs of the organization: IT and phone support, office supply and general administration.
- Support the administration of ancillary streams of earned revenue, including retail and other contracted work.
- Occasionally supporting box office ticketing and reporting.
Qualifications and Skills:
- Experience using accounting software (specifically Quickbooks Online).
- Awareness of, or interest in, generally accepted accounting principles, especially those that apply to nonprofit organizations.
- Proficiency in Microsoft Excel and the Google Office Suite
- Experience with PatronManager CRM is preferred, but not required.
- A general understanding and sincere interest in nonprofit theatre and appreciation for the performing arts is vital.
- Must have a strong ability to work independently in a fast-paced environment, excellent attention to detail, good communications skills, and a sense of humor.
- Paid vacation and sick days.
- Access to an employee-funded group health plan.
- Complimentary tickets to performances at The House.
Applications will be reviewed beginning July 30, 2021. No phone calls, please.