Finance and Operations Manager

 

Finance and Operations Manager

CATEGORY: Administrative

Dramatists Guild Foundation
New York, NY
US

CONTACT NAME

Claire Hackett

Job Details

DESCRIPTION

Position Title:
Finance & Operations Manager

About Dramatists Guild Foundation:
Dramatists Guild Foundation (DGF) is a national charity that fuels the future of American theater by supporting the writers who create it. DGF fosters playwrights, composers, lyricists, and librettists at all stages of their careers. We sponsor educational programs; provide awards, grants, and stipends; offer free space to create new works; and give emergency aid to writers in need. By supporting and nurturing the creators of today, we protect the stories of tomorrow.

In 2021, DGF is undergoing a strategic planning process that is reexamining our purpose and strategy. In addition, the DGF Staff are implementing anti-oppression practices in all aspects of the organization, including identifying and challenging oppressive characteristics of typical work culture. The Finance & Operations Manager will have a large role in supporting the Executive Director in this ongoing and permanent process.

DGF encourages Staff at every level and department to engage in big-picture thinking in how our organization can challenge systems of oppression and about DGF’s role in the national theater landscape.

DGF is committed to sustaining an equitable and safe environment and is proud to be an equal opportunity employer. Access, equity, and authenticity are core values at DGF and we are dedicated to providing employees with a work environment that celebrates varied backgrounds and is free of discrimination and harassment. We encourage candidates of all ages who identity as Black, Indigenous, People of Color, disabled, trans, non-binary, and queer to apply. All applications will receive consideration for employment.


Position Summary:

The Finance & Operations Manager functions as the lead administrator for Dramatists Guild Foundation, collaborating with the Executive Director to manage finance and accounting, human resources, facilities, team operations, and general compliance. The person must collaborate well with DGF’s staff while implementing and enforcing best practices. A sharp attention to detail is required. The person in this role will use discretion and independent judgment to make improvements in all aspects of administration at DGF.

The Finance & Operations Manager will report to the Executive Director and receive support from the Executive Assistant and Board Liaison. They will supervise a contract Full-Charge Bookkeeper, and consult with various vendors: Auditors, a Human Resource Specialist, a Payroll Specialist, legal counsel, insurance brokers, a Finance Consultant, and others.


Reports to:
Executive Director

Position Status:
Full-Time Exempt Salaried

Start Date: 
June 15 - July 1, 2021

Location:
520 8th Ave, Suite 2401, New York, NY 10018.  Remote-based until August 2021, possibly earlier. The DGF staff are working remotely but this position requires in-person visits to new, not yet open office space in Midtown. We expect to have the office furnished and officially open by August 1 (estimate). DGF has a generous Work From Home policy for after the office opens, however, since this role manages facilities, the Finance & Operations Manager would need to spend at least 80% of their work time on site when the office opens. The DGF Office is ADA accessible.

Salary: 
$75,000 annually

Benefits and Perks:
-Health, dental, and vision insurance (after 30 days), with premiums covered 100% by DGF for the employee and one spouse, domestic partner, or dependent.
-Life insurance for the employee (after 30 days).
-401K with 3% employer contributions (after 1 year).
-6 weeks of paid time off annually, prorated to start date (after 30 days), Federal Holidays off, 3 flexible holidays for religious and cultural observances, and additional time off as a team at the discretion of the Executive Director.
-Stipend of $150 per month while DGF is remote-based in order to help cover cell phone and internet expenses.
-Occasional free theater tickets and access to purchase house seats if available.
-Eligibility for annual performance-based bonus of up to 7% of salary rate, prorated to start date. Bonus not guaranteed.


Primary Duties Include:

Finance
-Directing Bookkeeper and ensuring department is on track with Accounting tasks and projects.
-Generating accurate financial reports; reviewing accounting books for accuracy and giving corrections to Bookkeeper.
-Reviewing bank transactions daily; supply donation documentation when necessary.
-Overseeing bill payment and executing if necessary.
-Preparing for and executing annual audits with support from Bookkeeper, keeping audits on schedule.
-Researching guidance on nontaxable disaster relief grants.
-Establishing and maintaining financial objectives and policies.
-Managing credit card account and reviewing transactions for the organization, in addition to managing business card in your name and submitting receipts to Bookkeeper; protecting DGF against risk.
-Monitoring cash flow.
-Tracking restricted funds and ensuring funds are in correct account.
-Working with the Executive Director to draft an organizational budget.
-Implementing more best practices as DGF grows.

Operations
-Walking managers and employees through each hiring, onboarding, and offboarding process.
-Managing benefits enrollment and billing.
-Submitting payroll bi-weekly.
-Support Executive Director and collaborate with Staff in implementing anti-oppression practices and checking in on various aspects regularly.
-Assisting Executive Director in documentation and keeping personnel files organized in Google Drive.
-Collaborating with Executive Director, Designer, Contractor, and Staff in designing and furnishing new office space (completion and opening estimated Fall 2021); visiting space in-person weekly to help oversee process.
-Communicating with Programs Department about needs for Program facilities on site.
-Managing use of communal equipment and spaces; ensuring office supplies are ordered. Maintaining office supplies directly may require lifting boxes of up to 30 pounds; this can be delegated to another team member.
-Serving as primary point of contact for Building Staff and Office Vendors.
-Managing Office Expense Budget.
-Managing administrative tools and training staff how to use them.
-Informing Staff of cybersecurity best practices.
-Ensuring Google Drive is organized with the support of the Staff.
-Continually providing clarity and transparency among staff, and improving communication among Staff.
-Creating policies and updating Staff Handbook.
-Ensuring compliance with various government entities.
-Liaising with legal council and various partners on behalf of Staff on various matters.
-Reviewing and commenting on contracts.


Other Specific Duties Include:
-Partnering closely with the Executive Director on various administrative matters.
-Evaluating vendors.
-Engaging with the team in matters outside of administration; keeping up to date with ongoings in all departments.
-Using Monday.com to manage projects and communicate with the Staff.
-Attending occasional in-person and virtual work events (often evening); conversing with beneficiaries, donors, and Board Members.


Qualifications and Skills Required:
-At least 6 years of relevant experience.
-Bachelor's Degree in Finance or Accounting, CPA designation, Master’s in Business Administration, Masters in Nonprofit Administration, or other relevant degree or certification.
-Experience in financial planning/budgeting or relevant work in a financial institution or finance department.
-Basic knowledge of U.S. generally accepted accounting principles (GAAP).
-Experience with budget preparation and financial management as well as financial reporting and internal controls required.
-Nonprofit experience.
-Bookkeeping experience.
-Management experience; planning, communication, decision-making, delegation, problem solving, and motivating skills.
-Competency in Excel.
-Sharp attention to detail in all aspects of this role.
-A proactive work style.
-Research skills and ability to find and compare vendors.
-Experience with Google Drive and Monday.com a plus.


How to Apply:
Please create an account and submit an application through the link below. A cover letter is not required, but please answer the questions in the application fully with attention to sentence structure, spelling, and grammar. We are unable to accept applications via email or mail due to tracking difficulty and capacity.

Application link:
https://dramatistsguildfoundation.submittable.com/submit/05d3e3b6-5d1a-4911-b940-95e31c53c62a/finance-operations-manager-application

If you have any questions or concerns, please reach out to Claire Hackett (she/her), Executive Administrator, at claire@dgf.org or 212-391-8384 ext. 3 and we will do our best to get back to you in a timely manner.

Applications are due May 23, 11:59pm EST. Interviews will be conducted May 25-June 4 or shortly after. Target start date is June 15-July 1.

DURATION

July 1, 2021 -

SALARY

$75,000 annually

HOW TO APPLY

APPLY ONLINE

https://dramatistsguildfoundation.submittable.com/submit/05d3e3b6-5d1a-4911-b940-95e31c53c62a/finance-operations-manager-application