RJL Resources
New York, NY
US

CONTACT NAME

Jillian Schneider

DESCRIPTION

Top financial firm is seeking Temporary Floater Assistants to provide administrative support to Executives when their Admin is out of the office.This role provides the opportunity to engage and work with multiple executives at different levels. Hours are 8:30-5:30 with flexibility for overtime as needed.

Responsibilities:

• Calendar management - daily management of scheduling & rescheduling appointments, communicating to attendees, exercising a flexible approach to changing schedules, ensuring appointments are met
• Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
• Screen incoming calls and greet guests in a professional and courteous manner
• Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination
• Schedule and organize conferences and off-sites including all related logistics
• Prepare agendas, memos and notices
• Compose letters, memos and routine correspondence. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format and consistency and make the appropriate changes
• Allocate and process expenses for executives, including American Express and Out of Pocket expenses using SAP Concur system
• Use US Mail, FedEx, and other services to send and track priority mail. Work with mailroom staff to send packages
• Provide phone coverage and back up assistance
• Perform other ad hoc tasks as assigned and required

DURATION

Apr 15, 2024 - Aug 31, 2024

SALARY

$25.00 – $40.00 per hour

APPLY BY EMAIL

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