AKA NYC
New York, NY
US

DESCRIPTION

Studio Coordinator and Administrative Assistant

AKA NYC is an award-winning, fully integrated advertising agency with unparalleled expertise across the arts & entertainment, leisure, travel, retail, and tourism sectors. With a focus on creativity, innovation, and consumer experiences, we have a proven record of delivering cross-platform campaigns that get results for new brands and iconic institutions alike. Our clients include Edge, Harry Potter and the Cursed Child, The Metropolitan Museum of Art, &Juliet, New York Botanical Garden, YMCAs of Greater New York, and many others.

AKA NYC is looking for a Studio Coordinator and Administrative Assistant to manage projects of the Creative Studio. Using Asana, this individual will track progress and be cognizant of project statuses and ensure deadlines are met. This role will also support the Chief Creative Officer with calendar management, travel arrangements, and administrative tasks. Reporting to the Chief Creative Officer and the Director of Production, the Studio Coordinator and Administrative Assistant is a full-time non-exempt position that is based in New York City.

WHAT YOU’LL DO:

Administration

• Serve as an Assistant to the Chief Creative Officer; provide detailed calendar management for the CCO; prioritize inquiries while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
• Perform a broad variety of administrative tasks to help the CCO effectively lead the Creative Studio, including (but not limited to): assisting with special projects; designing or editing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; drafting correspondence; maintaining contact lists; making travel arrangements; and completing expense reports.
• Keep the CCO well-informed of upcoming commitments and responsibilities.
• Prepare for internal meetings: create agendas, take & distribute notes, manage follow-up communication

Project & Studio Coordination

• Coordinate daily workflow of Creative Directors, Designers, Production Artists, and freelancers.
• Maintain and update Asana to streamline projects.
• Ensure all creative briefs and objectives are clearly communicated to assigned studio staff.
• Collaborate with Client Services to negotiate and meet deadlines.
• Communicate daily studio deadlines to the Chief Creative Officer and Client Services team.
• Track progress and status of all projects—know what is happening across all jobs.
• Ensure deadlines are met and signed off before studio staff logs out for the day.
• Anticipate freelancer needs and oversee the staffing and work of freelancers.
• Maintain an updated spreadsheet of all freelancers, their portfolios, rates, contact information, etc.
• Attend project kick-off meetings to stay abreast of all upcoming jobs and projects.

Finance

• Facilitate new freelancer paperwork, create POs and submit freelancer invoices to accounts payable.
• Help Content team with billing as needed.

• 1-2 years in an administrative or related role (ideally servicing the entertainment industry)
• Experience working with Asana a plus
• Ability to provide accurate, timely, and effective communication
• Excellent organization, time management, and interpersonal skills
• Exercise initiative and exhibit sound judgment
• Strong attention to detail
• A multitasker who can work under pressure to meet deadlines
• The ability to handle sensitive information with the highest degree of integrity and confidentiality

WHAT WE OFFER:

• A competitive salary between $50,000 - $60,000, commensurate with experience.
• A generous PTO policy
• 1/2 day Summer Fridays
• 100% employer-paid healthcare for employees
• 100% employer-paid dental care for employees
• Flexible working hours
• Hybrid position: minimum three days per week in office
• WFA for set weeks during the year
• Training and Development fund per employee
• Paid parental leave to a maximum of 12 paid weeks
• Student loan repayment assistance (or tuition assistance) with years of service
• Paid sabbatical with years of service
• Pet-friendly office

A Note on Diversity and Inclusion
At AKA, we believe our team is at its best when we reflect the diversity of our community. We strive to hire and cultivate the best talent so when recruiting we work to actively reach and engage a wide community of people. We’re passionate about creating an inclusive workplace that promotes and values diversity. We believe a diverse team makes us smarter, more creative, and helps us better understand the needs of the audiences we target with our campaigns.

AKA is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. 

AKA NYC requires all new hires to be fully vaccinated against COVID-19 prior to the first date of on-site work. As required by applicable law, AKA will consider requests for Reasonable Accommodations.

Sound like a good fit? We’d love to hear from you! Please apply through our website. No phone calls or walk-ins, please.

SALARY

$50,000.00 – $60,000.00 per year

APPLY ONLINE

https://akanyclimited.applytojob.com/apply/BI3UhNGZC2/Studio-Coordinator-And-Administrative-Assistant