Part-Time Events Production Assistant

American Theatre Wing
New York, NY
US

Job Details

DESCRIPTION

About the American Theatre Wing
The American Theatre Wing (ATW) is a not-for-profit organization, founded on the eve of America's entry into WW1 by sever suffragists and theatre makers who came together to support the nation by harnessing the power of theatre. More than a century later, ATW's vital work continues to be driven by the fundamental belief that theatre is essential to our economic, educational, and social and emotional well-being as a society.

Through a powerful suite of programs that addresses all aspects of the national theatre ecology, ATW encourages the discovery of theatre by people of all ages, nurtures talent on stage and off, creates pathways for success for students and young professionals, and encourages the development of the art form itself by recognizing and supporting innovative and excellent work with awards and grants. Building a just, equitable and inclusive American theatre is a guiding principle of all of ATW's work and programs.

ATW is the founder and co-presenter (with The Broadway Leauge) of the Tony Awards®, and home of the OBIE Awards.

About the Role
The American Theatre Wing is seeking a skilled, hardworking individual to support the Development team in the execution of the annual gala, Playreaders Club digital and in-person meetings, and other events. The Production Assistant should be highly motivated and should demonstrate excellent communication and analytical skills, meticulous attention to detail, and willingness to take on large and small tasks.

This is a great entry-level opportunity for someone with experience or education in company management, stage management, and/or events management. You will report to the Development Manager and interact with all departments. You may learn more about our programs by visiting our webiste.

The position is seasonal (May-September), part-time and hybrid, based in NYC.

Key Responsibilities:

Annual Gala and other Event Support
Organize guest lists and seating charts; create place cards for seating

Secure and supervise volunteers

Coordinate and execute event check-in

Be on headset as point person for check-in/guest questions

Organize donations and publish item listings for Charitybuzz auction

Create weekly acknowledgement letters for donations

Other duties as assigned

Patreon/Playreaders Club
Organize artist appearances for in-person and Zoom events

Coordinate logistics for monthly Playreaders Club events with the Drama Book Shop

Be the point of contact for Patreon members in the lead up to and at the events

Regularly report on membership status and event attendance

Assist with other Patreon events as needed

Skills and Qualifications
At least 1 year of experience and/or equivalent education in events, company management, stage management, or similar roles.

Exceptional verbal and written communication skills. Project a professional demeanor with strong interpersonal skills;

Outstanding organizational and project management skills including impeccable attention to detail, time management, and a strong senses of personal accountability;

Proactive approach to problem-solving and strong common sense-based decision making skills. Able to work independently, using good judgement, resourcefulness and the ability to sustain productivity under pressure;

High professional and ethical standards for handling confidential information;

High level of competency with Microsoft Office Suite (Word, Powerpoint, Excel) as well as Adobe and Outlook

Knowledge and passion for theatre a plus.

Compensation: $22-$25 an hour, 15-30 hours a week

Please email your resume and cover letter to the Development Team at [email protected] to apply. In your cover letter, please describe your experience with event production and explain your best understanding of what the American Theatre Wing does for the theatre community in New York, the US, and beyond.

DURATION

May 6, 2024 - Sep 30, 2024

SALARY

$22.00 – $25.00 per hour

HOW TO APPLY

APPLY BY EMAIL

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